Job Listing

Job Summary:

We are hiring for an Account Payable Specialist II job role, for the needs of one of our U.S. based portfolio companies’ part of The Zaf Group – Storr Office Environments (www.storr.com).

If you are looking for a fast-paced, challenging and rewarding environment, then we are the place for you. We are an equal opportunity employer offering exciting work, competitive compensation, and benefits.

Department: Finance

Reports To: Chief Financial Officer

Job Overview:

The Accounts Payable Specialist is responsible for managing the company’s accounts payable process, ensuring timely and accurate processing of invoices, payments, and vendor records. This role supports the finance team by maintaining accurate financial records, ensuring compliance with company policies, and fostering positive relationships with vendors and internal stakeholders.

Responsibilities and Duties:

• Receive vendor invoices, verify amounts correspond to purchase orders in payables system, enter invoice into payables system
• Review, verify, and process vendor invoices for accuracy, coding, and approval.
• Enter invoices into the accounting system and ensure proper general ledger coding.
• Prepare and process weekly check runs, ACH payments, credit card payments, and wire transfers.
• Reconcile vendor statements, manage aging AP, and resolve discrepancies.
• Create and maintain vendor master files, including W-9 forms and updated contact information.
• Communicate with vendors regarding payment status, questions, or discrepancies.
• Assist with month-end closing procedures related to accounts payable.
• Ensure compliance with company policies, internal controls, and financial procedures.
• Support annual audits by providing requested documentation and reports.
• Track and report on outstanding payables and payment schedules.
• Assist with 1099 preparation and filing.
• Manage AP email inbox.
• Receive employee expense reports, review for completeness and accuracy, and enter into payables system.
• Reconcile credit cards statements on a monthly basis (Capital One, Bill (Divvy), Gas card, Lowes, etc.).
• Evaluate current accounting functions and/or processes for continual gains in efficiency or overall improvement.

Required Competencies and Skills:

• Bachelor’s degree a plus
• Proven experience as an Accounts Payable Generalist or similar role with 3+ years of experience
• Demonstrated ability to establish accounts payable policies and procedures
• Proficiency in Microsoft Office Applications with intermediate Microsoft Excel Skills
• Demonstrated ability to work in a team and actively contribute to the success of the team
• Continuous improvement mindset with strong organizational and communication skills
• Previous knowledge of AutoBahn software is a plus

Language Requirements:

• Ability to read, write and correspond fluently and proficiently in the English language is necessary

Work Environment/Physical Demands:

• Fast-paced office environment
• Sitting for extended periods is common
• Noise level is quiet to moderate
• Must be self-motivated
• Must be able to work with a team

Benefits:

23 days vacation and centrally located modern office setting.

Private health insurance.

Wellbeing program.

Continuous training & development.

Fun & success working in a professional and pleasant working environment.

On-boarding package.

Disclaimer Statement: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, duties, skills or working conditions associated with this position.