Job Summary:
We are hiring for a Purchasing Assistant job role, for the needs of one of our U.S. based portfolio companies’ part of The Zaf Group.
If you are looking for a fast-paced, challenging and rewarding environment, then we are the place for you. We are an equal opportunity employer offering exciting work, competitive compensation, and benefits.
Department: Procurement
Reports To: Procurement Systems Manager & Returns Specialist
Job Overview:
The Purchasing Assistant will support the procurement process by generating vendor reports, managing purchase orders, and tracking product availability. This role involves communicating with vendors and sales staff, assisting with returns, and ensuring accurate documentation.
Responsibilities and Duties:
- Generate and submit sales out reports required by specific vendors on a weekly and monthly basis (HPI, Intel, AMD, Carahsoft and Logitech).
- Assist with the follow-up on purchase order status with multiple vendors and input ETA dates into NetSuite.
- Communicate with multiple vendors to ensure product ETA meets deadlines and communicate with sales staff if there are issues with meeting project deadlines.
- As necessary, move orders between distributors to ensure product availability
- Primary contact for sales with ETA requests.
- Assist with the returns process by managing and tracking returned items, updating status reports for items sent back to vendors or the warehouse.
- Provide return instructions to the sales team and follow them to obtain tracking information and contact vendors for pending credits to attach to purchase orders.
- Assist with the creation and processing of non-urgent orders and internal requests.
- Manage the shared mailbox by monitoring incoming emails, organizing messages into appropriate folders and distribute tasks.
- Create blanket POs for recurring services from contracts.
- Update and create various training documents.
- Other projects as assigned by supervisor.
Required Competencies, Skills, and Experience:
- Attention to Detail: Ensure accurate tracking of orders and reports.
- Communication Skills: Effectively communicate with vendors and sales teams.
- Organizational Skills: Manage multiple tasks and keep processes on track.
- Problem-Solving: Quickly identify and resolve issues with orders and returns.
- Multitasking: Handle multiple tasks at once while staying accurate.
- Basic knowledge of Microsoft Word and Excel for analysis and reporting.
- Some experience in the IT, A/V, and/or distribution industry is beneficial.
- Ability to read, write and correspond proficiently in the English language is required.
Benefits:
- Private health insurance.
- Wellbeing program.
- Continuous training & development.
- Fun & success working in a professional and pleasant working environment.
- On-boarding package.
- 23 days’ vacation and centrally located modern office setting.